Fundraiser Information

You've sent in your most tasty recipes, you've drooled in anticipation and now the wait is over!  The IAAP member-written cookbook 'A Taste of New England & Bermuda' is available for purchase with a special early-bird price!  An inexpensive option for holiday gifts during these challenging economic times.

Please see the attached flier for ordering a pricing details.  The proceeds of the cookbook sales will benefit the Boston 2010 Host Committee.

Bon appetit!
Gail Freeman
Member, Boston 2010 Fundraising Committee
President, Greater Boston Chapter

Assistant to Robert R. Gould, Partner
Brown Brothers Harriman & Co.
40 Water Street
Boston, MA 02109
617.772.1137
gail.freeman@bbh.com

 

A Taste of New England & Bermuda

A collection of delectable recipes from our culinary experts

of the Greater New England Division

 

Volunteers Needed for the 2010 International Conference 


First of all, let me say 'thank you' to all of you who have volunteered to assist with the planning for the 2010 Convention in Boston MA.  We have a lot of work ahead of us, but I'm sure you'll find it to be a worthwhile experience!  Although 2010 seems like a long way off, I think you'll be surprised at how quickly the time will fly by!  Keeping that in mind, I do have a couple of requests.

In order for us to begin the planning process, I will need some of you to step forward to chair the various committees.  Although I do have some committees in place, I still need chairs for them so they can begin officially meeting and planning.  I am listing below, the committees that make up the Host Committee and will indicate whether they currently have a chairperson or not. If they do not, please consider volunteering to chair a committee.  As an incentive, the registration fees for the Host Committee Chairpersons are waived!  And as a reminder, volunteers working a minimum of 12 hours at convention, will receive a rebate of one-half of their registration fee.

In addition, we need to start fundraising immediately so it is extremely vital that we have a Fundraising chair which we currently do not have.  We will be having a booth during the Vendor Expo at the 2008 International Convention in New Orleans and we would like to have a fundraiser at the booth so we need your ideas!  I also need people to staff the booth so if you are planning on attending convention and wouldn't mind helping out, please let me know.    I currently have one fundraiser planned which I will be bringing to the GNED conference and annual meeting in Maine.  Thanks to Kemetia Foley, a former New Englander now in the D.C. area, we have Red Sox memorabilia from their 2004 win which we will be raffling off!  Thank you, Kemetia, for your donation!

Finally, if you have volunteered to work on a committee, but have not yet selected which one, I would ask that you please choose one and let me know as soon as possible which one you have chosen.  Once I hear back from everyone, I will add that information to my listing and forward it to everyone.

                Committee                       Chair

        Host Committee Coordinator              Jan Benedict
        Treasurer                                           Rosemarie Kingsbury
        Banquet                                             No chair
        Convention Services                          No chair
        Exhibits                                              Diane Villano
        Fundraising                                        No chair
        Hospitality/Information                       Sharon McPherson and Elaine Grace
        Evening of Welcome                          No chair
        Official Dress                                      Gail Freeman
        Pages                                                 No chair
        Registration                                        No chair
        Seminar Monitors                              No chair
        Volunteer                                          Dawn Hall (PA Division)

Again, thank you to those who have volunteered and please get the word out that we can still use more volunteers!! 
       
Jan Benedict
Xinetics, Inc.
53 Jackson Rd.
Devens, MA 01434
Tel: 978-391-0000 x504
email: Janice.Benedict@ngc.com

Members interested in chairing or volunteering for a committee should contact Jan Benedict, 2010 Convention Coordinator

BANQUET COMMITTEE

The Banquet Committee may recommend the banquet theme and menu but the final decision is made by the International President. Committee staffs the banquet seating/Certification Lunch seating booth. Coordinating the event, including the decorations, menu selection, and attendance guarantee, is the responsibility of the Convention Manager.

PURPOSE OF COMMITTEE

The Banquet Chairman should be sufficient to handle details for the banquet prior to the convention. On-site, two (2) to five (5) people may be required. Additional assistance should be obtained from the Pages Committee.

PERSONNEL REQUIRED
The banquet program is included in the official convention program.

BANQUET PROGRAM

The Convention Manager determines the Head Table seating after consultation with the International President.

Approximately twenty (20) tables in the front of the room are held for special seating that is also assigned by the Convention Manager. Some of the tables are reserved for the Host Committee, and the HC Coordinator may make assignment to those specific tables.

All other tables in the room are released either for reserved seating which is handled by the Banquet Committee.

SPECIAL SEATING

The committee handles reserved seating. The Banquet Chairman must prepare a schedule and assign volunteers to staff the table during registration hours. The table may be staffed at other times also if need is determined by the Banquet Chairman.

RESERVED SEATING BOOTH

Numbered banquet tables that will accommodate eight (8) to ten (10) people are set by the convention facility. The Convention Manager will provide the Banquet Chairman with a floor plan, identifying the tables which are reserved for the Convention Manager’s assignment, and which must be marked “unavailable” on the floor plan.

When members approach the committee, they should check the floor plan, identify the table desired, and present their banquet ticket to the committee. The committee should mark the floor plan and accompanying records, and place the sticker with the table number on each member’s banquet ticket.

In finalizing the banquet table reservations, care should be taken not to interfere with the catering staff preparing the room for this function.

Notification that banquet seating reservations will be available should be included in the Convention Registration form and in the Convention Program.

BANQUET TABLES

FLOOR PLAN

These are optional.If the Host Committee wishes to provide table favors, the expense of doing so is the responsibility of the Host Committee. Host Committee responsible for distribution of these favors.

TABLE FAVORS
Gifts to be presented to the incoming and outgoing president must be cleared ahead of time through the Convention Manager

GIFTS


 

CONVENTION SERVICES COMMITTEE

This is an essential committee for the Host Committee with many of its duties having commenced at least two years before the opening of the convention. The Convention Services Chairman should have received a copy of the Convention Manual soon after appointment, and should be knowledgeable about the duties that are the responsibility of the committee, both prior to the convention and on-site. These guidelines refer primarily to on-site duties of this committee. The Convention Services Committee Chairman should communicate all needs through the Convention Mgr not directly with the hotel.

PURPOSE OF COMMITTEE

Two (2) to Five (5)

PERSONNEL REQUIRED

The Convention Services/Volunteers Office will be available starting by Thursday, hopefully Wednesday prior to convention start date. The Convention Services Chairman is responsible for this office, and for staffing the office. There does not need to be someone in the office at all times. It is up to the Host Committee to set the hours for this office.

One person should be in the Convention Services/Volunteers Office at all times the room is open to answer the phones; coordinate and assign work; etc.

The Convention Manager will assist the Chairman with the set-up of this office. The Chairman should advise the Convention Manager of his/her needs (tables, chairs, bulletin boards) by May 15.

SET-UP OF

Convention Services //volunteers OFFICE
This committee should arrange for the donation of two (2) copying machines (one for Headquarters Office and one for the Convention Services/Volunteers Office) and a fax machine for Headquarters Office (check with Convention Manager for specifics). If donation is not possible, International will make arrangements for this equipment. International will arrange computers for the use by International. If the Host Committee wants to have a computer for their office, it is their responsibility. Phone lines can by requested through the Convention Manager but the cost is the responsibility of the Host Committee.

EQUIPMENT

Volunteers will check in and check out as well as be able to relax for breaks.

VOLUNTEERS BREAK ROOM
It is the responsibility of the Convention Services Committee to accept delivery, distribute, collect the donated equipment after the Convention and return all to the supplier.

RECEIVE/RETURN
EQUIPMENT
It is the responsibility of this committee to arrange for Welcomers (max 2), the Presenter of Inspirational Message, Anthem Singer, and the Color Guard for the Opening Business Session. All choices (and budget) must be cleared in advance with the Convention Manager. Any expenses are the responsibility of International.

BUSINESS SESSION

Headquarters is responsible for providing the hotel with instructions for all meeting rooms, including the set-ups for the meal functions.

MEETING ROOMS
All offices will be dismantled on Thursday following the closing Banquet on Wednesday night. The Convention Services Chairman and/or the designated representative, should be on hand for pick-up of the furniture and equipment by the suppliers.

SHUT-DOWN OF CONVENTION OFFICES